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4 days ago
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Assistant Purchasing Manager


Rosewood Hotels
Location: UK
Job type: Permanent
Sector: Business and Administration
Category: Accounts and Administration Jobs
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Begin Your Rosewood Journey

We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.

Rosewood Hotel Georgia is looking for an Assistant Purchasing Manager.

The Assistant Purchasing Manager will be responsible to assist and support the management of the procurement function for the hotel, control, receipt, and storage of materials & equipment purchased for the Hotel. And ensures continuous comparison of pricing; negotiation and proposing supplier contracts for recurrent orders. Obtains bids and chooses suppliers to be utilized to supply the hotel with all required goods and services for day to day operations.

Key Responsibilities:

* Manage the inventory and warehousing activities by effectively forecasting material demands, stock levels, re-order points and resources capacity ensuring product availability.

* Maintain and update e-Procurement computerized system and prepare status reports on a daily, weekly, and monthly basis.

* Build and develop relationships with key suppliers and customers; internal, local, and overseas while ensuring they are compliant in all areas as specified by company policies & procedures.

* Manage the receiving details and implement corrective actions for dispute resolution.

* Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.

* Ensure continuous improvement of processes through team collaboration and technology implementation resulting in improved service levels and reductions in total costs.

* Perform other duties and/or special projects as assigned by immediate supervisor.

* Delivers goods to Departments according to the storeroom requisitions.

* Assists with the monthly/quarterly/annual inventories.

* Maintaining cleanliness and organization of the receiving and storeroom areas.

* Coordination with the various departments is required on all matter related to purchasing. Immediate action is to be taken on purchase requisitions. Pending orders are to be followed up on quickly. In cooperation with the Department Managers, out of stock items and emergency purchases are avoided with proper planning.

* The Purchaser ensures that Department Managers are informed daily (at the morning meeting) of the goods expected to arrive.

* The efficiency of the Purchasing Department and Stores is to be maintained and improved. Purchasing records are maintained to the standards imposed by the Accounting Department, with clarity and a proper trail of all purchasing documents.

* The Purchaser will verify that all ordered items are received and of expected quality. All purchases/returns/credits will be documented and consolidated into Daily Reports.

* Purchaser is responsible for the appointment, training and instruction of a competent deputy within the staff who fully assumes duties during the Purchaser absences.

* Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.

* Ensures timely delivery of supplies.

* Prioritizes the purchasing efforts, reviews agreement, searches for new suppliers, recommends change of products, secures samples of new items, checks background of new suppliers including their performance track record.

* Keeps open logs of Purchase Orders in an up to date fashion.

* Reviews purchasing agent’s Non-F&B daily receiving report and follows-up on items not delivered.

* Is responsible for all matters related to the maintaining of delivery schedules. Informs, on daily basis, the departments as to the items due to arrive.

* Maintains all records pertaining to the department properly filed.

* Coordinates and communicates with all departments in purchasing matters.

* Attends meetings as required by Controller and Executive Chef.

* Carries out other duties that may from time to time be assigned by Director of Finance or Executive Chef.

* Makes inventory of assigned areas and extends the inventories for operating supplies as requested by Director of Finance.

* Manage purchasing department lifecycle.

* Other duties as required
Begin Your Rosewood Journey

We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.

Rosewood Hotel Georgia is looking for an Assistant Purchasing Manager.

The Assistant Purchasing Manager will be responsible to assist and support the management of the procurement function for the hotel, control, receipt, and storage of materials & equipment purchased for the Hotel. And ensures continuous comparison of pricing; negotiation and proposing supplier contracts for recurrent orders. Obtains bids and chooses suppliers to be utilized to supply the hotel with all required goods and services for day to day operations.

Key Responsibilities:

* Manage the inventory and warehousing activities by effectively forecasting material demands, stock levels, re-order points and resources capacity ensuring product availability.

* Maintain and update e-Procurement computerized system and prepare status reports on a daily, weekly, and monthly basis.

* Build and develop relationships with key suppliers and customers; internal, local, and overseas while ensuring they are compliant in all areas as specified by company policies & procedures.

* Manage the receiving details and implement corrective actions for dispute resolution.

* Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.

* Ensure continuous improvement of processes through team collaboration and technology implementation resulting in improved service levels and reductions in total costs.

* Perform other duties and/or special projects as assigned by immediate supervisor.

* Delivers goods to Departments according to the storeroom requisitions.

* Assists with the monthly/quarterly/annual inventories.

* Maintaining cleanliness and organization of the receiving and storeroom areas.

* Coordination with the various departments is required on all matter related to purchasing. Immediate action is to be taken on purchase requisitions. Pending orders are to be followed up on quickly. In cooperation with the Department Managers, out of stock items and emergency purchases are avoided with proper planning.

* The Purchaser ensures that Department Managers are informed daily (at the morning meeting) of the goods expected to arrive.

* The efficiency of the Purchasing Department and Stores is to be maintained and improved. Purchasing records are maintained to the standards imposed by the Accounting Department, with clarity and a proper trail of all purchasing documents.

* The Purchaser will verify that all ordered items are received and of expected quality. All purchases/returns/credits will be documented and consolidated into Daily Reports.

* Purchaser is responsible for the appointment, training and instruction of a competent deputy within the staff who fully assumes duties during the Purchaser absences.

* Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.

* Ensures timely delivery of supplies.

* Prioritizes the purchasing efforts, reviews agreement, searches for new suppliers, recommends change of products, secures samples of new items, checks background of new suppliers including their performance track record.

* Keeps open logs of Purchase Orders in an up to date fashion.

* Reviews purchasing agent’s Non-F&B daily receiving report and follows-up on items not delivered.

* Is responsible for all matters related to the maintaining of delivery schedules. Informs, on daily basis, the departments as to the items due to arrive.

* Maintains all records pertaining to the department properly filed.

* Coordinates and communicates with all departments in purchasing matters.

* Attends meetings as required by Controller and Executive Chef.

* Carries out other duties that may from time to time be assigned by Director of Finance or Executive Chef.

* Makes inventory of assigned areas and extends the inventories for operating supplies as requested by Director of Finance.

* Manage purchasing department lifecycle.

* Other duties as required
Apply on company site

Email me jobs relevant to my job search

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